Every corporation gets a pre-structured minute book with the folders, ledgers, and registers proper recordkeeping demands. Called corporate records in the US, the minute book in Canada and the UK. Same artifact, same software, in their proper place and ready to produce on demand.
Corporate documents, minutes & resolutions, ledgers & registers, financial records, agreements & contracts, compliance. Nothing to set up. Everything already in place.
Directors, officers, board members, and shareholders, each with appointment dates, roles, share positions, and supporting documents. One source of truth that updates as resolutions are passed and shares change hands.
Octelligence logs every action across your minute book. Uploads, edits, share issuances, certificate actions, approvals: each one stamped with who did it, when, and which document it touched. The result is an audit trail you can produce in seconds instead of reconstructing from email.
When you need to hand a complete corporate record to an auditor, an investor's diligence team, or another firm, the Compliance Dossier bundles your minute book, registers, certificates, and activity history into a single structured export. No scrambling. No gaps.
Octelligence tracks jurisdiction-specific compliance requirements: annual filings, director residency rules, beneficial ownership updates, and reminds you before they're due. Reminders are tied to the corporation, so they survive staff turnover and client transitions.
Your share register isn't a list. It's the source for every certificate, every transfer, and every cap-table view. Move from minute book to verified certificates to a real cap table without leaving the platform or duplicating the data anywhere.
Producing a director's appointment, a share issuance, or a shareholder register stops being a research project.
Every document has a home, every change has a log, and every register stays connected to the corporation.
Every corporation you manage has the same structure, the same templates, and the same quality of record.
Sign up and see how minute book software feels compared to a shared drive.