Minute book requirements in Manitoba (MCA)
Manitoba corporations keep their corporate records at the registered office under MCA s. 20. The records and access regime closely mirrors the federal CBCA, with parallel provisions for inspection rights and the register of individuals with significant control.
| MCA s. 20 | Required corporate records |
|---|---|
| MCA s. 21 | Right of access |
| MCA s. 20.1 | Register of individuals with significant control |
| MCA s. 47 | Share register |
| Records location | Registered office, or another place in Manitoba designated by the directors |
| Inspection rights | Shareholders and creditors during business hours |
- Records under MCA s. 20: articles, bylaws, minutes, resolutions, directors' register, share register, and accounting records
- Kept at the registered office or another Manitoba location designated by the directors
- Shareholders and creditors may inspect during business hours and take extracts free of charge
- Register of individuals with significant control required under MCA s. 20.1 (added in 2020)
- Records may be kept electronically; reproduction on demand is required
What MCA s. 20 requires
Section 20 of The Corporations Act (Manitoba) requires every Manitoba corporation to maintain articles and bylaws, minutes of meetings and resolutions, registers of directors and officers, the share register, and accounting records. The records must be kept at the registered office or at another place in Manitoba designated by the directors.
Access under MCA s. 21
Section 21 gives shareholders, directors, and creditors the right to examine the corporation's records during usual business hours. They may take extracts free of charge and may obtain copies on payment of a reasonable fee. Manitoba's access regime closely tracks the federal CBCA's s. 21.
Register of individuals with significant control
Added in 2020 (consistent with the broader Canadian beneficial-ownership transparency trend), MCA s. 20.1 requires Manitoba corporations to maintain a register of individuals with significant control. The register tracks individuals holding 25% or more of voting or value shares, directly or indirectly. The register is kept at the registered office and is not public; it is produced on request to tax authorities and certain regulators.
What's distinctive about Manitoba
Manitoba's corporate-records regime is closely aligned with the federal CBCA, which simplifies compliance for corporations registered in both jurisdictions. Manitoba does not have the two-office model of BC (where the records office is separate from the registered office) or the registry-agent intermediary of Alberta. For closely-held Manitoba corporations, the corporate-records requirements are straightforward: maintain the records at the registered office, keep them current, and make them available to shareholders and creditors on request.
Octelligence keeps the corporate record up to date as the corporation evolves: articles and amendments, bylaws, registers of directors and shareholders, written resolutions, and share certificates, all in one structured place with a complete activity log.
See Digital Corporate RecordsStructured corporate records, jurisdiction-aware templates, and a complete audit trail.