For holdco owners: govern every subsidiary without hiring a corporate secretary.

Holding companies, family offices, and operating groups with multiple subsidiaries. Run corporate records across the entire structure from one workspace.

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At a glance

Most holdcos don't have a corporate secretary. They have one founder doing it part-time, badly.
Records drift one subsidiary at a time. By the time you notice, three are out of compliance.
Keep every subsidiary in one workspace, and add entities to any plan as the group grows.

The pattern nobody is talking about

Holding-company structures get set up cleanly. A holdco, two or three opcos, maybe a real-estate sub, maybe an IP holdco. Then the founder runs the operating business and the corporate records on every subsidiary drift, one slow year at a time. Annual returns get missed. Resolutions for inter-company transactions never get drafted. The share register on the holdco hasn't been updated since the last estate freeze.

By the time a bank or an investor asks for the full structure, the founder is paying a corporate lawyer to reconstruct three years of governance from email and bank statements. It's expensive and avoidable.

Octelligence is built for this case. Keep every subsidiary in one workspace and document each inter-company action when it happens. Growth adds compliance reminders and tasks, and you can add entities to any plan as the group grows.

Holdco Governance Calendar

An annual governance calendar for holdcos with 3 to 30 subsidiaries. Quarterly checkpoints, annual obligations, and the inter-company actions that never get documented but always should.

Open the calendar

Start here

How to manage corporate records across multiple subsidiaries

The piece that anchors this hub. Patterns for running corporate records across 3, 10, or 30 subsidiaries without a full-time corporate secretary.

The cost of missed corporate filings

What actually happens when one subsidiary misses its annual return. Spoiler: it's not just a fee.

5 Common Errors in Corporate Records

The errors that compound across subsidiaries. With the fix for each.

Multi-subsidiary basics

Corporate minute book guide

Every subsidiary needs one. Jurisdiction-by-jurisdiction guide to what's in it.

Share register guide

Holdco's share register, opco's share register, and how to keep them tied.

Annual return guide

Deadlines and statutes for every jurisdiction. Build the corporate calendar from here.

All jurisdictions

If your subsidiaries span Delaware and other US states, federal CBCA, and Canadian provinces, this is the quick reference.

When records drift

Corporate Records Health Check

Score each subsidiary against what diligence and audit will ask for. Free.

Annual Filing Lookup

Build the year's filing calendar across every subsidiary in 10 minutes.

From paper to verifiable ownership

Why holdco share certificates often haven't been reissued since incorporation, and what to do about it.

Why ownership breaks without a timeline

The single most common failure on a holdco structure: no continuous record of inter-company ownership.

Octelligence for holdco owners

Digital Corporate Records

Minute book, registers, resolutions, audit log. Built to scale from one corporation to a portfolio.

Plans & Pricing

Add entities to any plan as your group grows. Choose Intelligence when you need to explore relationships and compare possible structures.

Cap Table & Equity

Each subsidiary's cap table, connected to its own share register, including shares held by the holdco.

Octelligence vs. Athennian

If you've been quoted by Athennian, this is the honest comparison.

Minute book management

Managing corporate records for your holding companies?

Minute Book Cloud keeps directors, shareholders, certificates, resolutions and corporate registers organized across multiple corporations, without the complexity of advanced equity and financial modelling tools.

Explore Minute Book Cloud

Frequently asked

Yes, and four is where it starts to matter. Two subsidiaries you can keep in your head. Four is where one always gets behind. By eight, you've usually missed a return on at least one. Octelligence is built to make 4 to 30 subsidiaries manageable from one workspace.

Record the issuance or transfer in the opco's share register with the holdco as shareholder, and keep the approving resolutions with it. Each entity keeps its own records, so document the action on both sides. Intelligence adds Entity Relationships, so you can see how the entities in your group connect through the relationships held in your records. This is the part that usually drifts when records live in separate folders.

No. One workspace, every subsidiary inside it. Each subsidiary's minute book, registers and activity log stay separate. On Intelligence, Corporate Oversight shows what needs attention across every subsidiary in one place, such as outstanding approvals and signatures, supporting records not yet recorded and overdue tasks.

Yes. Invite collaborators, such as your accountant or corporate lawyer, to the records they need. Scale and above add role-based access controls, so each person gets the access their work requires. The activity log shows who did what.

Octelligence supports 41 jurisdictions: 29 US states (Delaware DGCL and 28 others), federal CBCA, every Canadian province, and the UK. Each subsidiary keeps its own jurisdiction-specific templates, deadlines, and filing requirements. You see the entire structure in one workspace — especially useful for US holdco / US opco and cross-border US/Canadian structures.

Understand the records and relationships across your group.

Add entities to any plan as the group grows. Choose Intelligence when you need to explore recorded relationships and compare possible structures.

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or talk to us about which plan fits your group